Project Charter

--Process is a set of interrelated actions and activities that are performed to achieve a pre-specified set of products, results, or services. Process is ongoing.

--Projects versus Processes

If you're building cars on an assembly line, that's a process.

If you're designing and building a prototype of a specific car model, that's a project.

Project Management Processes and ITPM Phases

Project Management Process Groups

--Initiating - signals the beginning of the project or a phase.

--Planning - supports planning of the entire project and each individual phase.

--Executing - focuses on integrating people and resources to carry out the planned activities of the project plan or phase.

--Monitoring and Controlling - allows for managing and measuring progress towards the project's MOV and scope, schedule, budget, and quality objectives. It also allows the project manager and team to measure and keep an eye on project variances between actual and planned results so that appropriate corrective actions can be taken when necessary.

--Closing - provides a set of processes for formally accepting the project's product, service, or end result so that project or phase can be brought to an orderly end.

Project Integration Management

--Integration in the context of managing a project is making choices about where to concentrate resources and effort on any given day, anticipating potential issues, dealing with these issues before they become critical, and coordinating work for the overall project good. The integration effort also involves making trade-offs among competing objectives and alternatives.

Project Integration Processes
--Develop project charter
--Develop preliminary scope statement
--Develop project management plan
--Direct and manage project execution
--Monitor and control project work
--Integrate change control
--Close project


Project Charter

Project charter provides a tactical plan for carrying out the project and provides a framework for project governance. It serves as an agreement or contract between the project sponsor and team.

How to do the Project Charter?
--Documents the project's MOV
--Defines the project infrastructure
--Summarizes the details of the project plan
--Defines roles and responsibilities
--Shows explicit commitment to the project
--Sets out project control mechanisms


What should be in a Project Charter?
--Project ID
--Project Stakeholders
--Project Description
--MOV
--Project Scope
--Project Schedule (Summary)
--Project Budget (Summary)
--Quality issues/standards/requirements
--Resources
--Assumptions and risks
--Project Administration
--Acceptance and approval
--References
--Terminology (acronyms and definitions)


Project Planning Framework

--MOV

--Define the Project's Scope

--> Initiation

--> Planning

-->Definition

-->Verification

-->Change Control

--Subdivide the Project into Phases

--Tasks-Sequence, Resources, and Time Estimates

-->Sequence

-->Resources

-->Time

--Schedule and Budget-The baseline plan

The Kick-Off Meeting

--Officially starts the work on the project

--Brings closure to the planning phase

--Communicates to all what the project is about

--Energizes stakeholders

--Engenders positive attitudes

Si Sii

For More Information: Information Technology Project Management (Third Edition) By Jack T. Marchewka, Northern Illinois University